QuickBooks Online VS Desktop, the Crucial Differences!

What are the crucial differences between QuickBooks Online & QuickBooks Desktop?

When Intuit firstly introduced the online version of QuickBooks in the year 2000, owners of small businesses, consumers as well as freelancers had to struggle to find out which version will be suitable for them. The major reason behind this perplexity was a huge difference between the features and functionalities of Online & desktop versions.

There is no simple response to that inquiry, as it depends totally upon what you’re alright with, and what your requirements are. This complete manual for QuickBooks Online vs Desktop will separate the greatest contrasts of every form, so you can choose which one is best for you.

 What QuickBooks accounting software is appreciated most?

 QuickBooks is one of the most selling & authentic account management software produced by Intuit in order to simplify complex financial operations such as budgeting, expense tracking, sales management, payroll, management etc. Startups, contractors, business finances and independent contractors are some industry personnel which makes the accounting software most useful into the marketplace. QuickBooks has been periodically introducing some add-ons in the software to enhance its functionality. Merchant services, marketing tools, training solutions, supply inventory are some of them.

QuickBooks Online vs Desktop

QuickBooks Online VS Desktop-Major Highlights:

The contrasts between these two renditions are instantly clear from the time you start your product or sign in to an account. Everything from feel and design, to menu things, vary between the two variants.

Some of the key differences are discussed below:

The Initial Fee for QuickBooks Online vs Desktop

  • QBO is a membership benefit that you pay month to month as per diverse levels of administrations and items.
  • Nonetheless, QBO can strive for nothing in a multi-day preliminary, so there is no underlying charge.
  • Desktop version should be purchased upfront at full price.


Month to month Fees:

  • As already mentioned above, QBO charges a month to month membership expense to utilize.
  • QuickBooks Desktop adaptation can be bought, and possessed everlastingly with a one-time charge.


  • A desktop version of QuickBooks needs all transactions to be processed manually.
  • An online version of Quickbooks has multiple solutions that allowing things like email reports, bank transaction, billing etc.

What are the advantages of QuickBooks Desktop?

The desktop version of accounting software is considered as a great platform for your business if you have the following business requirements:

  • You’re running a business via the fixed location
  • Run a product-based business that needs a large number of inventory & sales
  • You want to avoid payment of the recurring monthly charge
  • You want you & your financial records be safe, where there is no fear of your accounting recording getting hacked on the global network
  • You want to utilize customized features like spend track to the ability for creating budgets
  • The user need managing large inventories & calculate job costing

-When it comes to customized data entry, then batch invoicing, price level & billing adjustment, Batch invoicing and entry of batch timesheet and transaction, ACH deposits for vendors, etc.

-When it comes to discussing job costing, the following four required functionalities are kept into tracking by user:

  • Keeping track of billing & progress invoicing
  • Generate reports on estimated job costs
  • Tracking mileage
  • Calculating labour burden costing

-In the case of Inventory Management: Calculation of average cost through inventory valuation method, Setting & maintaining reorder points of inventory and receive partial against purchase orders and processing sales order are some of its measurable advantages.

-When it comes to managing to report, there are three major types: Industry-specific, forecasting, business planning, customize report headers & footers

What Are the Advantages of QuickBooks Online?

The online version of QuickBooks is a great place for your business if you have the following business needs:

  • You’re holding ownership of a business where employees require remote access to accounting
  • On the primary basis, you are an owner of the service-based business where you need not keep tracking of high-volume sales or a huge inventory.
  • A business where simultaneous access to various people need to access books
  • User finds it quite easy to pay a monthly fee & complimentary access to support
  • You run business which requires high degree automation.

Some Differential illustrations between QuickBooks Online vs Desktop

Factors of Evaluation QuickBooks Desktop QuickBooks Online
S/W installation needed Yes No
Automatic backup of data & updates No Yes
Access to multi-platforms No Yes
Anytime or anywhere accessibility Only after purchasing the hosting service Yes
Availability of free technical assistance No Yes
One month trial period No Yes
Test drive for sample company file No Yes
Industry-specific versions Yes No


Hope, reading the blog, you’re able to completely understand the basic differences between QuickBooks Desktop and QuickBooks Online. For additional details, you can contact our knowledgeable accounting specialists via phone call. For valuable information like this, keep reading our blogs periodically.

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